Welcome to OAKLAND RECRUITMENT SERVICES LTD (hereinafter referred to as “we” or “the Company”). We are a UK-based provider of administrative support services for corporate recruitment processes, offering services such as the organization of job applications, coordination of interview scheduling, and other administrative support related to recruitment workflows.
We value the security of your personal information and data. This Privacy Policy outlines how we collect, use, store, and protect the information you provide when visiting our website, submitting service requests, contacting us, or using our services.
This policy is designed to comply with applicable UK data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
- Data Controller
For the purposes of the personal data covered by this Privacy Policy, the data controller is:
OAKLAND RECRUITMENT SERVICES LTD
Address: 18 Shepherds Grove, Londonderry, Northern Ireland, BT47 2BS
Email: service@oaklandrecruit.services
Telephone: +44 7391 057363
- Information We Collect
Depending on your interactions with us and the services you use, we may collect the following information:
Corporate Client Information
When corporate clients inquire about, register for, purchase, or use our services, we may collect:
Company name;
Contact person’s name;
Job title or position information;
Corporate contact email address;
Telephone number;
Company address;
Recruitment needs and service requirements;
Records of communication related to the services.
Recruitment Process Information
If corporate clients use our recruitment administrative support services, we may process information related to the recruitment process based on the requirements provided by the client, such as:
Job application materials;
Candidate names and contact details;
Candidate CVs or application information;
Job vacancy and position details;
Interview dates and times;
Interview scheduling and coordination details;
Other recruitment process materials provided by the corporate client.
We process such information only to the extent necessary to provide the agreed-upon recruitment administrative support services.
Payment Information
When you purchase services through our website, we may collect information related to orders and payments, such as:
Order details;
Purchased service packages;
Transaction amount;
Payment status;
Transaction date and time. Online payments may be processed by third-party payment service providers. We generally do not directly store complete payment credentials, such as full bank card numbers or security codes.
- How We Collect Information
We may collect information in the following ways:
When you fill out a contact form on the website;
When you submit requests for recruitment support;
When you purchase service packages;
When you contact us via email or telephone;
When you provide us with materials related to the recruitment process;
Information collected via necessary technical tools when you browse or use the website.
- How We Use Personal Data
We may use the collected information for the following purposes:
To provide and manage administrative support services for corporate recruitment processes;
To process service requests submitted by corporate clients;
To organize and manage job application materials;
To assist in coordinating interview schedules;
To support the recruitment process within the agreed scope of services;
To process orders and payments;
To respond to client inquiries;
To communicate with clients regarding services;
To manage client relationships;
To maintain the security of the website and information systems;
To prevent fraud, abuse, or unauthorized activities;
To fulfill legal, regulatory, or accounting obligations;
To improve our services and website operations.
We will not use personal data for purposes incompatible with the original collection purpose, unless permitted or required by law.
- Recruitment Applications and Candidate Data
As our services involve administrative support for corporate recruitment processes, we may process information related to candidates in accordance with the instructions of our corporate clients.
In such cases, we generally provide administrative support based on the recruitment purposes and processing requirements determined by the corporate client. We do not use this information for our own independent recruitment purposes.
Corporate clients are responsible for ensuring they have an appropriate legal basis for providing candidate information to us and for providing the necessary privacy information to the relevant candidates in accordance with the law.
For personal information collected directly by us, we determine the appropriate legal basis for processing in accordance with applicable data protection laws.
- Legal Basis for Processing Personal Data
Where applicable, we may process personal data based on the following legal grounds:
Performance of a contract: To provide the services you have purchased or requested;
Legitimate interests: Such as managing client relationships, maintaining website security, and improving services;
Legal obligations: To comply with applicable legal, regulatory, tax, or accounting requirements;
Consent: Where required by law, we will obtain your consent before using the relevant information. Where processing activities are based on consent, you may withdraw your consent where applicable.
- Data Sharing
To provide our services, we may share relevant data with, or allow the processing of such data by, the following categories of third parties to the extent necessary:
Payment processing service providers;
Website hosting and technical service providers;
IT, data storage, and security service providers;
Professional advisors, accountants, or legal service providers;
Regulatory bodies or government agencies required by law to receive information.
We do not sell your personal data.
Regarding candidate information in the recruitment process, we will only process or share such data to the extent necessary based on the service requirements of our corporate clients, the agreed scope of services, or applicable laws.
- International Data Transfers
If the service providers we use are located outside the UK, or if personal data needs to be transferred outside the UK, we will implement appropriate safeguards for data transfer in accordance with applicable data protection laws.
These measures may include applicable adequacy regulations, contractual safeguards, or other legally recognized data transfer mechanisms.
- Data Security
We implement reasonable technical and organizational measures to protect personal data against:
Unauthorized access;
Accidental loss;
Unauthorized modification;
Improper disclosure;
Unlawful processing.
However, absolute security cannot be guaranteed for internet transmissions or electronic storage systems. In the event of a security incident involving personal data, we will take appropriate measures and provide necessary notifications as required by applicable law.
- Data Retention
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, or for longer periods as required by legal, tax, accounting, dispute resolution, or other legitimate requirements.
When personal data is no longer required for the purposes for which it was retained, we will securely delete, destroy, or anonymize it in accordance with applicable data protection requirements.
Retention periods for recruitment-related information may depend on the service requirements of our corporate clients, the specific recruitment project, and applicable data protection laws.
- Cookies
Our website may use cookies and similar technologies to ensure the website functions correctly, enhance security, understand website usage, and improve the user experience.
Necessary cookies may be used where required for the website to operate.
For non-essential cookies that require consent by law, we will use them only after obtaining the user’s consent. You can manage these cookies through your browser settings or the cookie settings tool provided on the website.
12. Third-Party Payments
If you purchase our services via the website, payments may be processed by third-party payment service providers.
Payment service providers may process payment-related information in accordance with their own privacy policies and data processing rules. We recommend that you review the privacy information provided by the relevant payment service provider before making a payment.
We will not ask you to provide us with your payment account password or other unnecessary account security credentials.
- Your Data Protection Rights
Under applicable UK data protection laws, you may have the following rights:
To request access to the personal data we hold about you;
To request the correction of inaccurate or incomplete personal data;
To request the deletion of personal data in certain circumstances;
To request the restriction of personal data processing in certain circumstances;
To object to the processing of personal data in certain circumstances;
To request data portability where applicable;
To withdraw your consent where processing is based on consent.
These rights are not absolute in all circumstances. We may need to assess your request in accordance with applicable laws.
If you wish to exercise any of these rights, please contact us via:
Email: service@oaklandrecruit.services
- Data Responsibilities of Corporate Clients
If a corporate client provides us with personal data regarding candidates, employees, or other third parties, the corporate client must ensure that it has an appropriate legal basis for doing so and has fulfilled necessary information disclosure obligations in accordance with applicable data protection laws.
Where we process relevant data at the request of a corporate client, we provide recruitment administrative support within the agreed scope of services and in compliance with applicable laws.
- Children’s Privacy
Our services are primarily aimed at corporate clients and adult professionals and are not specifically directed at children.
If we discover that we have collected personal data concerning a child unnecessarily, we will take reasonable steps to handle or delete such data in accordance with applicable laws.
- Updates to the Privacy Policy
We may update this Privacy Policy in response to business changes, service adjustments, or changes in laws and regulations.
Updated versions will be published on this website, and the effective date will be updated where appropriate. We recommend that you review this page periodically to stay informed about how we protect personal data.
